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Drop-Folder Ingestion

Drop a file in the folder. Your workspace learns it. That’s the whole workflow.

Book an AI audit See it in use

Included with every Groundcrew Workspace setup.

Groundcrew Workspace · Drop-Folder IngestionPRIVATE
Watched folders
/Shared/Groundcrew Drop
Synced just now
/Scans
Paper intake · daily
/Board minutes
Filed to governance
Processed archive
1,318 files
+ Watch another folder
Today in the drop folder
No portal · No training · No new habits
Board_Minutes_July.docxLearned · 2:14 PM
Signed_MOU_CityOfAlder.pdfFiled · grants
Intake_Forms_Scan_0712.pdfProcessing…
FY26_Draft_Budget.xlsxQueued
Anything saved here is processed, filed, and added to your workspace’s knowledge — then moved to the archive.
Learned this week
Board_Minutes_July.docx
Summer_Program_Photos (18)
Vendor_Contract_2026.pdf
Intake forms (42)
Where it goes
→Knowledge Base
→Grant Manager
→Board & Governance
What it does

The quiet killer of knowledge systems is staleness. Drop-Folder Ingestion gives your team a shared folder — anything placed there is automatically processed, filed, and added to your workspace’s knowledge.

Then it’s moved to a processed archive. No upload portal, no training, no maintenance burden.

How your organization uses it

Three moments where it earns its keep.

Zero-effort freshness
Board_Minutes_July.docx → saved to the folder at 11 AM
ASKABLE BY THE AFTERNOON

Zero-effort freshness

Staff save the new board minutes to the folder like they always would — the workspace knows them by the afternoon.

Scan-and-forget
Paper intake forms → scanner → folder → searchable knowledge
PAPER BECOMES ASKABLE

Scan-and-forget for paper

Paper intake forms and signed documents go through the scanner into the folder and become searchable knowledge.

Bulk onboarding
Point it at our existing document drive.
YOUR HISTORY LOADS ITSELF

Bulk onboarding

Point it at your existing document drive during setup and your institutional history loads itself.

Why it matters

Fresh knowledge with zero new habits.

Solves the staleness problem that kills knowledge bases

Works with how staff already save files

No portals, no training, no new habits

Your workspace gets smarter every single day

Works well with
Core workspaceKnowledge BaseEvery answer your documents hold, one question away.Learn more → Core workspaceGrant ManagerEvery grant’s documents, deadlines, and requirements in one conversational place.Learn more → Autonomous agentDeadline SentinelAn agent that watches every deadline so no human has to.Learn more →
Limited founding-customer spots

See Drop-Folder Ingestion on your own documents.

Every Groundcrew engagement starts with an AI audit — a fixed-price look at where tools like this genuinely help your organization, and where they don’t. $1,500 founding $5,000 standard.

Book an AI audit