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Grant Manager

Every grant’s documents, deadlines, and requirements in one conversational place.

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Included with every Groundcrew Workspace setup.

Groundcrew Workspace · Grant Manager PRIVATE
Your grants
Hartwell Foundation
Report due Aug 15
City of Alder — CDBG
Renewal opens Sep 2
Bright Futures Fund
Site visit Oct 1
Rowan Family Trust
Closed out · archived
+ Add a grant
Hartwell Foundation — Youth Programs
Report due Aug 15 Year 2 of 3
What’s due to the Hartwell Foundation in August, and what did last year’s approved report look like?
The outcomes report is due August 15. Hartwell requires the outcomes summary, an updated budget-to-actuals, and two beneficiary stories. Last year’s approved report is attached as a starting template.
Hartwell_Award_Letter.pdf 2025_Final_Report.docx
Draft this year’s outcomes summary Show budget-to-actuals
Ask anything about this grant…
Reporting calendar
AUG 15 Outcomes report
OCT 01 Site visit prep
JAN 30 Final budget report
In this workspace
Hartwell_Award_Letter.pdf
Approved_Budget_Y2.xlsx
2025_Final_Report.docx
Funder correspondence (12)
What it does

Each grant gets its own workspace: award letter, approved budget, reporting calendar, funder correspondence, and every report you’ve ever filed.

Ask what’s due, what a funder requires, or how you answered a question last year — and draft this year’s response from what actually worked before.

How your organization uses it

Three moments where it earns its keep.

Reporting season
What’s due to Hartwell in August, and what did last year’s approved report look like?

Reporting season

Answered in seconds — with the award letter and last year’s approved report attached, not just described.

Staff transitions
14 grants · full history · every funder’s preferences
READY FOR YOUR SUCCESSOR — DAY ONE

Staff transitions

When a grants manager leaves, their successor inherits a workspace that knows every grant’s history — not a mystery filing system.

Mid-cycle budget questions
Yes — up to 10% between approved line items without prior written approval. Grant_Agreement.pdf · §4.2

Budget questions mid-cycle

“Can we move funds between line items on this award?” gets answered from the actual grant agreement, not memory.

Why it matters

The quiet cost of grants isn’t writing them. It’s keeping track of them.

Never miss a reporting deadline again

Every grant’s full history, askable in seconds

Cuts report prep from days to hours

Makes grant knowledge survive staff changes

Works well with
Core workspaceGrant WriterFirst drafts built from your best past applications — in your voice.Learn more → Autonomous agentDeadline SentinelAn agent that watches every deadline so no human has to.Learn more → Add-on moduleCompliance AssistantFederal grant rules, HUD requirements, and uniform guidance — in plain English.Learn more →
Limited founding-customer spots

See Grant Manager on your own documents.

Every Groundcrew engagement starts with an AI audit — a fixed-price look at where tools like this genuinely help your organization, and where they don’t. $1,500 founding $5,000 standard.

Book an AI audit