Private AI workspace · Built on your knowledge

Your organization already knows the answers. Now it can find them.

Groundcrew turns your documents, grants, policies, and know-how into a secure AI workspace your whole team can talk to — with purpose-built tools for the work you actually do. We set it up, train your people, and stay available to support your organization whenever you need us.

Book an AI audit See the platform

Live in as little as two weeks. Your data stays yours — never used to train public models.

Private by designYour documents live in your own secure workspace. Nothing is shared, sold, or used to train public models.

Weeks, not quartersA working version on your real documents in about two weeks — then modules grow with you.

People, not just softwareTraining, office hours, and hands-on support — always available when your organization needs help.

The platform

One workspace. Modules for the work you actually do.

Every module answers from your documents and speaks in your organization's voice — not generic internet answers. Start with what you need; add modules as you grow.

Grant Manager

Every grant's award letter, budget, deadlines, and reports in one place — ask questions, draft applications, and never miss a reporting date.

Knowledge Base

Ask anything your documents can answer — policies, procedures, past decisions, program details — with sources cited every time.

Copywriter

Newsletters, social posts, appeal letters, and web copy — drafted in your voice, grounded in your programs and results.

Research Desk

Funder research, market scans, and structured reports — the deep-dive work that used to take a week, back in an afternoon.

Meeting & Persona Prep

Rehearse a funder pitch against a realistic donor persona, or walk into any meeting with a brief built from your own history with that contact.

Custom Modules

A workflow unique to your organization? We build modules — and full custom business tools — to order, integrated right into your workspace.

How it works

Audit. Build. Adopt.

We don't drop software on your desk and disappear. Every engagement follows the same three moves.

1

AI Audit

We sit down with each of your teams — real conversations, not surveys — to map how work actually happens and where AI genuinely helps. You get a phased, plain-English plan whether or not you continue with us.

1–2 weeks
2

Build & load

We stand up your private workspace, load your documents, and configure the modules from your plan. You review a working version on your real content before anything launches.

~2 weeks
3

Adopt & grow

Team training, monthly office hours, and usage reviews. As your people find new uses, we add modules, connect new data, and build custom tools on top.

Ongoing
Services & pricing

Start small. Grow when it earns it.

Founding-customer pricing is available for a limited number of organizations willing to help shape the platform.

Start here

AI Audit

$1,500 founding $5,000 standard

Stakeholder interviews across your teams, an honest read on where AI helps (and where it doesn't), and a phased implementation plan you own either way.

  • Kickoff call + team interviews
  • Written, phased AI roadmap
  • Fixed price, no obligation to continue
The platform

Groundcrew Workspace

One-time setup + simple per-seat monthly · scoped from your audit

Your private AI workspace, loaded with your documents and configured with the modules your audit calls for. Setup includes onboarding and team training.

  • Secure, private workspace — your data stays yours
  • Core modules included; add more anytime
  • Simple per-seat pricing, no long-term lock-in
Expansion

Custom business tools

Scoped per project

Internal tools built to order — intake systems, reporting dashboards, process automation — integrated with your workspace so your team can talk to them.

  • Fixed-scope, fixed-price builds
  • Delivered in weeks, not quarters
  • Maintained and hosted for a flat monthly fee
Adoption

Training & office hours

Included with setup · ongoing plans available

The technology is the easy part — getting a team to change how it works is the hard part. We run the trainings, workshops, and monthly support hours that make it stick.

  • Live team workshops, recorded for onboarding
  • Monthly office hours with a real person
  • Usage reviews so you know what's working
Who it's for

Built for organizations that run on knowledge — and can't afford to lose it.

Two kinds of teams get the most out of Groundcrew on day one.

Nonprofits & foundations

You're asked to do more every year with the same staff. Groundcrew gives your team a knowledgeable colleague who has read every grant, every policy, and every report you've ever filed.

  • Grant tracking, drafting, and reporting deadlines
  • Consistent messaging across chapters and programs
  • Funder research without expensive subscriptions
  • Board and governance prep grounded in your documents

Networks & capacity builders

You exist to make other nonprofits stronger. Groundcrew gives your whole network one shared workspace — so every organization you support works from the same playbook and sounds like one movement.

  • One platform for all your members, priced for networks
  • Consistent voice and proven practices across affiliates
  • Turn your grant-writing training into a tool members use daily
  • See real adoption across your network, not guesswork
Who we are

You work directly with the people who build it.

Groundcrew is two founders, no layers, and no hand-offs. We're both in every engagement — the audit, the build, the training — with more than twenty years of experience apiece.

Nick Perez, co-founder of Groundcrew

Nick Perez

Co-founder

Twenty-plus years growing businesses and leading go-to-market — with a talent for cutting through the AI noise and turning what a team actually needs into plain language and working solutions.

Jake Cantrell, co-founder of Groundcrew

Jake Cantrell

Co-founder

Twenty-plus years building software, from oil-field data systems to housing-authority platforms — and among the earliest builders running fully agentic AI organizations in production.

Limited founding-customer spots

Find out what your organization's knowledge can do.

Book a free 30-minute intro call. If it's a fit, we'll scope your AI audit — and if it isn't, you'll leave with two or three ideas you can use anyway.

Book an AI audit Ask a question first